NCI Exhibit program

6 months-1 year before event:

Contact NCI Exhibit Program Manager to request to help staff the National booth at a planned, upcoming conference.
Plan which programs and materials you'd like to promote at the exhibit.
Reserve hotel room.

4-6 months before event:

Submit request to NCI Exhibit Program Manager to participate in a "Meet the Experts" session during the exhibit.
Speak with NCI Exhibit Program Manager about combined conference advertising opportunities and/or joint purchase of conference mailing lists.

2-3 months before event:

Begin advertising design process for joint advertisements in conference publications and/or joint promotional items for mailings.
Book air travel.
Contact NCI Exhibit Program Manager for guidance on ordering publications from NCI's material distribution center-ordered items should be combined with the main NCI exhibit materials and will be shipped to the exhibit venue from the NCI exhibit warehouse location. For publication ordering information, visit: http://oc.nci.nih.gov/planning/cisnci.html.

1 month before event:

Finalize travel arrangements.
Cut-off for the "Meet the Experts" NCI staff schedule selection.
Arrange with NCI Exhibit Program Manager to have publications and display materials shipped to NCI exhibit warehouse in order to be shipped to conference site with National exhibit.
Provide NCI Exhibit Program Manager with your size for NCI uniform/shirt (shirts are not necessary for "Meet the Experts" staff).

2-3 weeks before event:

Pick up NCI uniform/shirts from NCI Exhibit Program Manager.
Mail joint promotional items (e.g., postcards, flyers, etc.) to conference attendees (if applicable).

1-2 weeks before event:

Receive booth staffing schedule from NCI Exhibit Program Manager.

1-3 days before event:

Pick up exhibitor's badge at Exhibitor Registration desk.
Display your literature and materials in the booth (if applicable).

End of conference:

Re-pack and prepare your materials for return shipment (only applicable to those whose displayed literature supplies were not exhausted).



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	National Program Exhibit Timeline: 6 months-1 year before event: Contact NCI Exhibit Program Manager to request to help staff the National booth at a planned, upcoming conference. Plan which programs and materials you'd like to promote at the exhibit. Reserve hotel room. 4-6 months before event: Submit request to NCI Exhibit Program Manager to participate in a "Meet the Experts" session during the exhibit. Speak with NCI Exhibit Program Manager about combined conference advertising opportunities and/or joint purchase of conference mailing lists. 2-3 months before event: Begin advertising design process for joint advertisements in conference publications and/or joint promotional items for mailings. Book air travel. Contact NCI Exhibit Program Manager for guidance on ordering publications from NCI's material distribution center-ordered items should be combined with the main NCI exhibit materials and will be shipped to the exhibit venue from the NCI exhibit warehouse location. For publication ordering information, visit: http://oc.nci.nih.gov/planning/cisnci.html. 1 month before event: Finalize travel arrangements. Cut-off for the "Meet the Experts" NCI staff schedule selection. Arrange with NCI Exhibit Program Manager to have publications and display materials shipped to NCI exhibit warehouse in order to be shipped to conference site with National exhibit. Provide NCI Exhibit Program Manager with your size for NCI uniform/shirt (shirts are not necessary for "Meet the Experts" staff). 2-3 weeks before event: Pick up NCI uniform/shirts from NCI Exhibit Program Manager. Mail joint promotional items (e.g., postcards, flyers, etc.) to conference attendees (if applicable). 1-2 weeks before event: Receive booth staffing schedule from NCI Exhibit Program Manager. 1-3 days before event: Pick up exhibitor's badge at Exhibitor Registration desk. Display your literature and materials in the booth (if applicable). End of conference: Re-pack and prepare your materials for return shipment (only applicable to those whose displayed literature supplies were not exhausted).
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